If you’ve ever planned an event you’re aware of the amount that goes into it finding the perfect location in addition to setting up equipment, making sure your guests are greeted by a warm welcome and of obviously, making it memorable. But there’s something that a lot of us forget that events can create an enormous amount of waste and consume an unimaginable quantity of energy.
It’s the right time to make a change. More and more, people are becoming aware that events don’t need to create a huge environmental footprint. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why should you go green with your Event?
Here’s a number that might surprise you If you attend a typical 3-day gathering with 500 people can generate about 2,835 kg of waste, and consume around 300,000 kWh of energy. It’s not just a large amount, it’s an chance to improve.
Today’s customers are interested in sustainability. They would like to see their favorite companies and brands walking the talking. If you are taking steps towards sustainable event planning, you’re not just helping the environment but showing your audience that your values extend beyond the screen or stage.
Simple Waste Management Strategies to cut down on the clutter
Let’s begin by eliminating the issue of waste. Even the most insignificant event could create a lot of clutter. There are single-use plastics as well as leftover food. Additionally, there could be printed brochures which nobody has ever read. However, with a bit of effort sustainability in waste management can be easier than you think.
Here are a few small modifications that can go a far:
1. Change to compostable or reusable alternatives for plastic cups and other kitchen utensils.
2. Instead of printed programs for events instead, you can use apps or QR codes.
3. Donate leftovers If you’re working alongside caterers, ask them to donate leftover food items to local charities.
4. Set up recycling stations: Let your guests know how to properly dispose of trash.
It’s not about perfection but progress. Every single bit of waste you divert or reduce is a win.
Managing Energy Like A Pro (Without Being One)
Making smart energy decisions doesn’t require that you be an expert engineer. Being conscious of the energy events consume is the first step to change. When we discuss the strategies for managing energy during events, this does not mean that you need to sacrifice comfort or technology. It’s just that you need to be aware of the ways in which they are being used.
Here are some ways to decrease energy consumption:
1. Select locations that have been certified as sustainable or utilizing sustainable energy sources.
2. For AV and displays for AV and displays, you should use LED lighting and energy efficient equipment.
3. Host hybrid elements or virtual elements to save on travel and venue needs.
4. Be simple. The best setups require less energy.
The goal is to provide an experience that is as powerful but uses less resources.
The GreenUP Checklist: Your Secret Weapon
If you’re unsure how to start using tools such as the GreenUP Checklist can make life considerably easier. The checklist breaks each step into easy concrete steps.
The Sustainable Development Goals of the United Nations are the basis for this checklist. So you’ll know that the event is in line with something much larger.
You are able to Impact the World
Promoting sustainable events doesn’t mean being perfect It’s about being thoughtful. Whether you take one step or ten, you’re assisting in shifting the entire industry towards something better.
The audience will remember the outstanding speakers, the engaging interactions, and of course the reality that your event did not appear a waste or old-fashioned. Your audience will see that caring about the environment is an important part of the overall event by leading with purpose.